Group |
Obtaining |
Basis for processing |
Types of data |
Storage |
Format |
Access by |
Transfer |
Customers |
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|
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|
Corporate, institutions (contact persons) |
E-mail from client |
performance of contract Article 6(1)(b) and legal interest Article 6(1)(f) – in order to update the client or make inquiries regarding the ongoing project, payment, satisfaction |
Full name, e-mail, phone number, Skype ID |
Mail – Microsoft365, BMS – SpaceTMS |
database |
employees |
SpaceTMS, Microsoft365 |
Individual clients |
E-mail from client, phone conversation, personal visit to the office |
performance of contract Article 6(1)(b) and legal interest Article 6(1)(f) – in order to update the client or make inquiries regarding the ongoing project, payment, satisfaction |
Full name, address, phone number, e-mail, Skype ID, business name, NIP, Regon
|
Mail – Microsoft365, BMS – SpaceTMS, Invoicing – Saldeo, Financial system, local file server |
database and electronic documents (invoices) |
employees |
SpaceTMS, Microsoft365, Saldeo |
Prospective clients |
contact form on www.diuna.biz |
consent |
Full name, e-mail, phone number |
WordPress, Microsoft365 mail, CRM-Bitrix24 |
database |
employees |
Microsoft365
|
Suppliers |
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|
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Vendors |
recruitment process – application |
performance of contract Article 6(1)(b) |
Full name, address, business name and address, phone numbers, e-mail address, NIP, REGON, bank account details, other payment details |
Microsoft365 mail, SpaceTMS (vendor owned account), Autenti, Saldeo, local file server |
database, documents (contracts) |
employees |
Microsoft365, SpaceTMS, Autenti, Saldeo |
Employees |
aplikacja |
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|
|
|
Employees |
job application |
performance of contract Article 6(1)(b) and statutory obligation Article 6(1)(c) |
Full name, address, mailing address, parents’ names, date of birth, tax office, NIP, Pesel, bank account |
Microsoft365, payroll system – Asseco, Bitrix24 (only name and contact information) |
documents, contracts |
General Manager, Office Manager, HR Manager |
mail, file server |
Apprentices and trainees |
apprenticeship application |
performance of contract Article 6(1)(b) and statutory obligation Article 6(1)(c) |
Full name, address, mailing address, parents’ names, date of birth, tax office, NIP, Pesel, bank account |
Microsoft365 mail, Bitrix24 (only name and contact information) |
documents |
Office Manager, Vendor Manager |
mail |
Translated content |
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personal data in translated content |
shared by clients via email or otherwise (ftp) |
data processing agreement |
as per delivered content |
Microsoft365 mail, SpaceTMS, translation memories |
database, file |
employees, shared with vendors employed to do specific tasks |
Microsoft365 mail, SpaceTMS |